AI in your quoting process

Quote faster.
Higher margin.
More deals won.

Your quoting process determines your lead time, your margin, and your win rate. KODIFY applies AI precisely to that process — with your own people in control. Live in days, connected to your existing ERP.

Connected to your existing ERP Live in days
01 · Results

What AI delivers for your quoting process

Measurable results at companies that apply AI to their quoting process. Not as a promise — as a measured outcome.

42%
Time
faster quote turnaround
Secure valuable time and knowledge so every employee quotes faster and at top level from day one.
17%
Conversion
higher win rate
Steer on crucial soft factors such as award probability and DMU quality to close more deals successfully.
7%
Margin optimisation
more margin through price optimisation
Apply smart pricing strategies; an average price increase of just 1% immediately delivers 7% extra margin.
100%
Knowledge
retention and consistency
Level up the performance of the entire team and bring every salesperson to the level of your absolute top performers.
02 · Use cases

Every role. Proven ROI.

Choose a role and discover the pain points, the approach, the cases, and the ROI — tailored to your position in the quoting and order process.

For the board it comes down to margin, lead time, and growth without additional headcount. AI on your quoting process touches all three.

Inside Sales and BDR win back time: less re-keying, more customer contact, and every quote at top level.

RMA and warranty are labour-intensive and error-prone. The AI matches, checks, and prepares; your team decides.

Order intake and logistics process thousands of orders. The AI handles the data entry; your team handles the exceptions.

Finance gains control and speed: matching, checking, and recording with a full audit trail.

01

AI reads your data

Emails, PDFs, and Excel files come in; the AI recognises customer, configuration, and context.

02

AI Quote Proposal

Configuration and optimal price proposal are returned as a substantiated proposal, ready for review.

03

Human checks, you stay in control

Your expert approves or adjusts. Then out the door — sharp and consistent.

For the board it comes down to margin, lead time, and growth without additional headcount. AI on your quoting process touches all three.

Decision Maker
CEO / Commercial Director
Steers on margin, lead time, and growth without additional headcount
Operator
Sales Operations Manager
Oversees the quoting process and price consistency, day to day
Pains
Margin leaks away through inconsistent pricing
Quotes take too long, deals go cold
Growth demands people you cannot find
No visibility into win probability per deal
Gains & ROI
+7% more margin per deal
42% faster quote turnaround
17% higher win rate
1% higher price shows up directly in your EBITDA.

Inside Sales and BDR win back time: less re-keying, more customer contact, and every quote at top level.

Sales Director
Sales Director
Responsible for pipeline and quote lead time
Operator
Inside Sales / BDR
Creates quotes and follows up on RFQs, day in, day out
Pains
Too much time on data entry, too little with the customer
New salespeople deliver inconsistent quality
RFQs pile up during peak weeks
Re-keying from email, PDF, and Excel
Gains & ROI
42% faster quote turnaround
100% consistent quotes
10× RFQ throughput
Every salesperson at the level of your top performer.

RMA and warranty are labour-intensive and error-prone. The AI matches, checks, and prepares; your team decides.

Decision Maker
Service / Support Manager
Responsible for lead time and customer satisfaction
Operator
RMA & Warranty Agent
Matches returns and warranty claims to orders
Pains
Manually matching RMAs to orders
Warranty conditions hard to retrieve
Slow handling, dissatisfied customers
Errors between support and ERP
Gains & ROI
90% fewer processing errors
~38 sec per case
24/7 intake
From email to ERP-ready case, with a human in the loop.

Order intake and logistics process thousands of orders. The AI handles the data entry; your team handles the exceptions.

Decision Maker
COO / Supply Chain Director
Responsible for on-time delivery and logistics costs
Operator
Logistics Support Agent
Answers order, delivery, and damage queries all day long
Pains
Manually entering orders from email, PDF, and EDI
Peaks require temporary staff
Error-prone re-keying work
No real-time status visibility
Gains & ROI
92% faster order processing
90% fewer order errors
€400K+ savings per year
Thousands of orders processed automatically, your team stays in control.

Finance gains control and speed: matching, checking, and recording with a full audit trail.

Decision Maker
CFO / Finance Manager
Responsible for month-end close, controls, and audit trail
Operator
Finance / AP Agent
Matches invoices to orders and checks discrepancies
Pains
Matching invoices to orders takes hours
Discrepancies are discovered late
Manual checks delay the period close
No complete audit trail
Gains & ROI
7% more margin secured
90% fewer errors
100% audit-trail
Every step traceable, from quote to invoice.

Proof that the approach scales: wholesale and manufacturing companies run AI in production across their entire quote-to-order process.

Koninklijke Dekker
Koninklijke Dekker140-year-old timber wholesaler · NL

"The team's first reaction was relief, the second was: what else can we automate? One prefab flow became a board-level automation programme."

€400K+savings per year
92%faster order processing
90%fewer order errors
Ynvolve
YnvolveCircular IT integrator · 30+ countries

"Quoting fully automated across an operation in 30 countries; sales only handles the exceptions."

10×faster quote turnaround
93%RFQs without rework
Microtechniek
MicrotechniekPrecision machining · NL

"Engineering capacity shifted from re-keying quotes to winning more tenders."

14×faster quote turnaround
+22%quote-to-order win rate
Exellyn
ExellynTechnical wholesaler · NL

"A price increase of 1.2% became a net bottom-line improvement of 9% in one quarter."

+9%net bottom-line, Q1
2.4kquotes/month re-benchmarked
  • 42%
    faster quote turnaround. Embed valuable knowledge directly into the system so every employee quotes faster and at top level from day one.
  • 17%
    higher win rate. Proactively steer on crucial soft factors such as award probability and DMU quality to close more deals successfully.
  • 7%
    more margin through price optimisation. Apply smart pricing strategies; an average price increase of just 1% immediately delivers 7% extra margin.
  • 100%
    consistency across your sales team. Immediately level up the performance of the entire team and bring every salesperson to the level of your absolute top performers.

Watch the quote AI in action, from incoming email to ERP-ready quote.

From email to ERP-ready quote
The complete process in view, with the human in control.

Ready for a conversation?

Spend 20 minutes with a KODIFY AI consultant — no sales pitch. Straight into the calendar.

Book a demo
03 · How it works

Here is how it works, with your people in control

The AI does the heavy lifting, your expert stays in charge. Three steps, from raw data to a sharp quote out the door.

Step 01

AI reads your data

The AI reads your existing quote and product data, recognises customer, configuration, and context — including AutoCAD drawings, emails, and ERP records.

ERP + email + CAD
Step 02

AI proposes quote and price

Configuration and price are returned as a substantiated proposal, ready for review by your expert. Based on your own historical data and market data.

Substantiated price proposal
Step 03

Your expert checks and adjusts

A sharp, consistent quote out the door — without losing control. The human is always in the loop; the AI does the heavy calculation work.

Human in the loop
04 · AI Product Configurator

Configure complex products without months of rule-building

Classic configurators force you to model every variant as a rule in advance. KODIFY works on your existing data — no months of implementation, no IT project.

Product configuration with AutoCAD

Complex assemblies, error-free

The AI reads your product catalogue, BOMs, and AutoCAD drawings. Complex dependencies are validated automatically — no more errors in the quote.

AI configurator reads a 3D model and builds the configuration
options dependencies validation DWG/DXF BOM extraction
See how this works for your products Book a demo →
Visual & 3D configuration

Let the customer see the product

Connect your configurator to a live 3D preview. The customer sees exactly what they are ordering — variants, colours, dimensions — before the quote goes out. Fewer returns, higher customer satisfaction.

Visual product configurator with options, texture, and price
live preview 3D rendering variants customer portal
View a live 3D demo Book a demo →
Guided selling

The right questions, in the right order

Guided selling guides the salesperson (or customer) step by step through the configuration process. The AI asks the relevant questions based on context — no more knowledge gaps on the quoting side.

Requesting configuration and advice for heat pump situations
question tree context-aware advice fewer errors
See guided selling in action Book a demo →
Prefab configurations

Ready-to-use AI flows

Our prefab flows are immediately deployable for the most common quoting processes. Connect them to your ERP and go live — without months of implementation.

Quote flow Price optimisation Order processing Inventory RFP & RFI AI Smart Chat Data enrichment EDI & cXML Support BDR & logistics
View all prefab flows Book a demo →
Which configurator fits your quoting process?
Book a 20 min call
05 · AutoCAD

From AutoCAD drawing to quote, automatically

KODIFY reads AutoCAD files (DWG/DXF), extracts dimensions, components, and bills of materials, and converts them directly into customer-ready quote lines — connected to your ERP.

DWG / DXF
2000 mm920 mmØ520
01 · Frame2000×920 mm
02 · FlensØ520 mm
03 · Bout M12×8 pcs
04 · CoatingRAL 7016
Quote
Total: € 48.250
Read DWG/DXF
BOM-extractie
Drawing ↔ quote in sync
Inventor / SolidWorks
AI × AutoCAD
Want to see how AI converts your AutoCAD files into an error-free quote?
See it live →
06 · Price optimisation

The sharpest price for this customer, this quote, this situation

KODIFY combines soft signals from the sales conversation with hard data from your own quote history into one substantiated pricing recommendation — per deal, in real time.

Soft signals — determines award probability & negotiation room
  • Is there active competition for this customer?
  • Who is the Decision Making Unit (DMU)?
  • Has the CTO already been in contact?
  • Has a demo or POC taken place?
  • Are competitor prices already known?
→ Determines award probability and negotiation room
Price elasticity · Margin vs. price curve
Optimum
Price low Price high
KVI analysis
ProductScoreRole
Heat pump
Price setter
Service & maintenance
Margin driver
Accessories
Follower price
Quote history · Own data
Win rates per price band Margins per customer Seasonal patterns Lost deal analysis
1% higher price = on average 7% more margin per deal
How do you implement a 1% price increase?
Optimal price
€ 48.250
recommended
Based on your signals & historical data
Award probability 56%
Illustrative. The real recommendation runs on your own data.
07 · The business case

1% price optimisation = avg. 7% margin improvement

business-case.kodify
01

1% extra price is not a detail. At typical gross margins, every percentage point of price flows directly through to your EBITDA.

02

On average that means approximately 7% extra margin per deal, without changing anything on your cost side.

03

Multiply that by your deal volume and the calculation makes itself.

Revenue (p.a.)€ 10M Gross margin€ 3M Net margin 5% p.a.€ 500K
Extra bottom-line net margin
achievable through 1% price increase
via AI and ML algorithms
€ 100.000 / jr
At 30% gross margin +3,3% meer marge
08 · Integrations

Connects to your existing systems, in seconds

API-first, runs on top of your existing stack. No migration, no big bang. Connect your ERP, CRM, PLM, CAD, Office, and BI and keep your data consistent everywhere.

SAPERP
InforERP
Exact / Exact OnlineERP
MS Dynamics 365 / NAV / BCERP
AFASERP
OdooERP
SalesforceCRM
HubSpotCRM
MS Dynamics CRMCRM
PipedriveCRM
PTC WindchillPLM
AutoCADCAD
Autodesk InventorCAD
SolidWorksCAD
Microsoft 365Office
Google WorkspaceOffice
Power BIBI
Microsoft Data PlatformData Lake & Platform
DatabricksData Platform
Microsoft FabricData Platform

Don't see your system? We can connect it via our open API.

Want to see how we connect your ERP in 20 minutes?

Book a call
09 · Prefab flow

Ready to start, in days, not months

Our prefab quote flow is ready to go. Connecting to SAP, Exact, AFAS, Microsoft Dynamics, or Infor takes seconds. No big bang, no catalogue rebuild, no months-long IT project.

1 Phase 1 · POC

Live POC in 2 weeks

  • Connect to your ERP
  • First happy flow running
2 Phase 2 · Build out

Add exceptions

  • Catching edge cases and exceptions
  • More product lines and customers
3 Phase 3 · Price optimisation

1% prijs, 7% marge

  • Apply price optimisation to every quote
  • 1% higher price = 7% margin improvement
42%
Time
faster quote turnaround

Secure valuable time and knowledge so every employee quotes faster and at top level from day one.

17%
Conversion
higher win rate

Steer on crucial soft factors such as award probability and DMU quality to close more deals successfully.

7%
Margin optimisation
more margin through price optimisation

Apply smart pricing strategies; an average price increase of just 1% immediately delivers 7% extra margin.

100%
Knowledge
retention and consistency

Level up the performance of the entire team and bring every salesperson to the level of your absolute top performers.

10 · Not a CPQ tool

Not a CPQ tool. An AI layer on top of your ERP.

Classic CPQ software models your entire catalogue as rules — that takes months and an IT project. KODIFY works on your existing data. No replacement, no migration.

Criterion
Traditional CPQ
KODIFY
Approach
Modelling catalogue as rules
Works on your existing data
Scope
Quotes only
Quote + order intake, support, BDR, logistics
Role of the human
Rules determine everything
Human in the loop — always in control
Live
Months
Days
ERP integration
IT project
In seconds
Cost
High licence + implementation costs
ROI-driven model, no surprises
Platform

This platform does more! More AI flows, from quote to order

The same AI layer, connected once, across more processes in your organisation.

01

Quotes & AI CPQ flows

Automate and optimise your quoting process. A human-in-the-loop AI process.

Sales · Wholesale
02

Price optimisation flows

Dynamic price per customer, contract, and SKU. AI calculates margin uplift and pushes recommendations to your ERP and CPQ.

Sales · Groothandel
03

Orders & AI order processing

Automate orders in any form: PDF, email, WhatsApp, Teams, marketplaces, and website chats.

Wholesale · Manufacturing
04

Inventory AI flows

Real-time safety stock, slow-mover detection, and automatic replenishment. Less dead stock.

Wholesale · Manufacturing
05

RFP & RFI AI-flows

A team for IT, AI, and digital transformation. RFPs and RFIs in days, not weeks.

Procurement
06

AI Smart Chat

Automate the recurring hundred questions. Build your own support tool and connect any source.

Sales · Service
07

Data enrichment for PIM, CRM, or ERP

Enrich and classify product, customer, and master data automatically, validated against your source systems.

Wholesale · Manufacturing
08

EDI & cXML invoices

Automate EDI and cXML flows for invoices and shipments. Plug-and-play with SAP, Microsoft, and Exact.

Logistics · Procurement
11 · In action

See the AI quote use cases in practice.

Real flows in production, from incoming email to ERP-ready quote. And the LLeverage partnership behind it.

"For wholesalers and manufacturers we put KODIFY forward. They combine our platform with the ERP knowledge and the senior engineers you need to truly go live in production."

Niels COO, LLeverage

Trusted by teams in manufacturing & wholesale

Customers who use LLeverage and/or are proud customers of KODIFY.

Benchmark

Where does your quoting process stand compared to your sector?

No sales pitch. A short benchmark shows you how your lead time, win rate, and price discipline compare to similar companies — and where the gains are for you.

Sector avg.
Top 25%
Market
You + KODIFY
Free · 20 minutes · Google Meet

Spend 20 minutes with a KODIFY AI consultant.

No sales pitch. One conversation in which we together pinpoint where AI makes the difference in your quoting process — from lead time and margin to win rate and knowledge retention.

  • Bring your question, ambition, or dilemma. We think out loud with you.
  • Concrete advice on your quoting process, pricing strategy, and ERP integration.
  • Straight into the calendar of a KODIFY AI consultant, no intermediate steps.
Ruben Gelok · Co-founder
AI strategy · Quoting process · Implementation
Prefer to email directly? rgelok@kodify.eu
Ruben Gelok — KODIFY Co-founder
20 minutes
Google Meet · online
Utrecht / remote
Benchmark Book a demo